Accommodation Review

April 26, 2017

Trustees reviewed the Pupil Accommodation Review Final Report – Honey Harbour Public School and voted in favour of the following motion at the April 25, 2017 Regular Meeting of the Board:

“That based on the circumstances in the community, feedback received through the Accommodation Review Process, and new information received from the Ministry of Education regarding enhanced funding, that Honey Harbour Public School remain open and that additional funding support received by TLDSB be used to enhance staffing in order to reduce the number of grades being taught in each classroom at Honey Harbour Public School. If necessary, a recommendation for a further accommodation review may be brought forward in five years’ time.”

Parent Letter April 26, 2017


February 28, 2017

Public input into the Honey Harbour Public School accommodation review process is now closed. However, once a final report has been presented at the March 21, 2017 Regular Meeting of the Board, members of the public may submit an application to delegate the board at a special meeting to be held on April 4, 2017. Please see below for further details.

Accommodation Review Committee Report

NOTICE: Special Meeting of the Board April 4, 2017 at 6:30 p.m.

Application form: Presentations/delegations to the Special Meeting of the Board April 4, 2017

Ministry of Education March 6, 2017 Pupil Accommodation Reviews Update

Link to March 21, 2017 Board Meeting agenda – with Pupil Accommodation Review Final Report


On October 25, 2016, Trillium Lakelands District School Board trustees approved an accommodation review process to begin for Honey Harbour Public School as recommended in an Accommodation Review Report presented at the October 11, 2016 Committee of the Whole meeting. The administrative report proposes the closing of Honey Harbour Public School in Honey Harbour at the end of the 2016-2017 school year and that students transfer to Glen Orchard Public School in Glen Orchard beginning in the 2017-2018 school year.

Parents/guardians at both Honey Harbour Public School and Glen Orchard Public School received notification following the approval of an accommodation review process to begin. Affected single and upper-tier municipalities were also notified as required by TLDSB Pupil Accommodation Review Guidelines.

The Pupil Accommodation Review is a formal process which includes the opportunity for community input. An Accommodation Review Committee (ARC) is made up of two parents from each of the schools. The Honey Harbour Public School ARC members are:

  • from Honey Harbour Public School – Linda Foster and Andrea Elgar
  • from Glen Orchard Public School – Tricia Fenn and Amy MacDonald

The ARC met with a facilitator for an orientation meeting on November 29, 2016 prior to public meetings. Public meetings were held on the following dates:

At the end of the public consultation period, members of the ARC create a report to be submitted to school board staff. This report is due to be submitted to TLDSB staff on February 28, 2017. The report is to contain the following elements:

  1. Members of the committee
  2. Meeting dates and purpose (orientation, public meeting, etc.)
  3. Summary of key messages from minutes and public input
  4. Response to the initial staff report recommendations
  5. Any alternative suggested solutions
  6. Executive summary conclusion

Opportunity for public input to the accommodation review process closes February 28, 2017 after the ARC presents their report to TLDSB Staff. A final report which will include the ARC report, will be presented to trustees on March 21, 2017 at a regular meeting of the board at the Lindsay Education Centre. The report will be available to the public on March 21, 2017. The public are invited to bring delegations to a special meeting of the Trillium Lakelands District School Board on April 4, 2017 in response to this final report. Following the April 4, 2017 Special Meeting of the Board, a final report with the delegation information will be presented to trustees at the April 25, 2017 Regular Meeting of the Board. At this meeting trustees will vote on the recommendation(s) within the report.

  • Tuesday, March 21, 2017 at 6:30 p.m. at the Lindsay Education Centre – Final Staff Report presented to trustees at a Regular Meeting of the Board
  • Tuesday April 4, 2017 at 6:30 p.m. at the Baxter Ward Community Centre – members of the public may present at a Special Meeting of the Board
  • Tuesday, April 25, 2017 at 6:30 p.m. at the Lindsay Education Centre – Final Staff Report with delegations addendum information and final decision by trustees at a Regular Meeting of the Board

Accommodation Review Meetings

All ARC meetings are open to the public, however, public presentations will only take place at the public meetings. Individuals who submit a Public Input Form will be given 5 minutes to present at a public meeting. Individuals representing a group will be given 1o minutes to present at a public meeting. All members of the public are welcome to submit questions or comments through the Public Input Form.
Meeting Norms
ARC Mandate and Terms of Reference

ARC Orientation Meeting, November 29, 2016, 6:30 p.m.
Baxter Ward Community Centre, 279 Honey Harbour Rd, Port Severn, ON  L0K 1S0

ARC Public Meeting # 1, December 8, 2016, 6:30 p.m.
Baxter Ward Community Centre, 279 Honey Harbour Rd, Port Severn, ON  L0K 1S0

ARC Working Meeting # 1, January 31, 2017, 6:30 p.m.
Baxter Ward Community Centre, 279 Honey Harbour Rd, Port Severn, ON  L0K 1S0

ARC Working Meeting #2, rescheduled to February 13, 2017, 6:30 p.m. due to inclement weather. Baxter Ward Community Centre, 279 Honey Harbour Rd, Port Severn, ON  L0K 1S0

ARC Public Meeting # 2, February 21, 2017, 6:30 p.m.
Baxter Ward Community Centre, 279 Honey Harbour Rd, Port Severn, ON  L0K 1S0

Special Meeting of the Board, April 4, 2017, 6:30 p.m.
Baxter Ward Community Centre, 279 Honey Harbour Rd, Port Severn, ON  L0K 1S0

Public Input

Public input to the Honey Harbour Public School accommodation review process is now closed (February 28, 2017). Parents, guardians, or community members were invited to submit questions, concerns, or suggestions to the ARC in writing throughout the accommodation review process. An ARC Public Input Form had to be completed for anyone who wished to present at a public meeting or to submit questions or suggestions to the ARC. Individuals could present at a public meeting. One person representing a group or organization could also present at a public meeting. There was an opportunity to submit questions in writing at each of the public meetings.

Correspondence

Township of Georgian Bay, November 16, 2016
Thomas Hewitt, November 2016
Scott Metherell, November 2016
Peter Koetsier, November 17, 2016
Marion McLeod, November 21, 2016
Lauren Patchett, October 19, 2016
Kristin Koetsier, November 2016
Kay Kaye, October 31, 2016
Janine White, November 17, 2016
Segbay Chamber of Commerce, November 21, 2016
Gerry White, November 22, 2016
Gerald White, October 24, 2016
Dennis and Karen Robitaille, October 26, 2016
Annemarie Grigaitis, October 31, 2016
Jim Dillon, December 5, 2016
Laurie Belsey, December 5, 2016
BJ Stevens December 6, 2016
Larry Braid, Township of Georgian Bay, February 7, 2017
Tracey Devine, February 16, 2017
Denise Shelly, February 17, 2017
Gerry White, February 17, 2017
Trevor White, February 17, 2017
Janine White, January 17, 2017
Barbara Swyers, February 17, 2017
Tracey Bourgouin, February 21, 2017
Andrea Elgar, February 21, 2017
Sara Fraser, February 21, 2017
John Elgar, February 21, 2017
Leslie Walker, February 21, 2017
Andrea Elgar (2), February 21, 2017
Patricia Plumb, February 28, 2017

Presentations

Annemarie Grigaitis, December 8, 2016
Honey Harbour Association, Peter Koetsier, December 8, 2016
SOS Save our Schools in Honey Harbour, Katherine Breeson, December 8, 2016
Tricia Richardson, December 8, 2016
Paul Elgar, December 8, 2016
Neil Richardson, December 8, 2016
Muskoka Family Focus, Jennifer Brush, February 21, 2017
Honey Harbour Association, Peter Koetsier, February 21, 2017
Township of Georgian Bay, Ward 4 Councillor, Kathy Kay, February 21, 2017
SOS Save Our Schools in Honey Harbour, Katherine Breeson, February 21, 2017
Ontario Alliance Against School Closures , Susan Mackenzie/Katherine Breeson, February 21, 2017
Honey Harbour Public School Student Group, Colin Breeson and Spencer Lawley, February 21, 2017
Madeline Elgar, February 21, 2017
Paul Elgar, February 21, 2017
Linda Foster, April 4, 2017
Peter Koetsier, President, Honey Harbour Association, April 4, 2017
Paul Elgar, April 4, 2017
Steve Jarvis, Cognashene Cottagers Association, April 4, 2017
Katherine Breeson, S.O.S. Save Our Schools, Honey Harbour, April 4, 2017
Kathy Kay, April 4, 2017
Mayor Larry Braid, Township of Georgian Bay, April 4, 2017
Tricia Plumb, April 4, 2017

Questions and Answers

Can you explain the enrolment decline numbers used to explain the reason for an accommodation review?

RESPONSE: Each year the school board data analyst takes the current year enrolment from JK through to grade 8 and moves it forward using the number of students in the previous grade. A retention factor for the school is then applied based on the number of students moving in or out of an area over an average 5 year period. Small anomalies are also taken into consideration. To determine the projected JK numbers, a probability is developed from the average of the last 5 years along with the most current information. Please refer to the October 4, 2016 Pupil Accommodation Review Report for Honey Harbour Public School to see when an accommodation review is considered, and the specific conditions that determined the recommendation for Honey Harbour Public School.

Can you confirm that the bussing times you have provided in the School Information Profile are accurate?

RESPONSE: The school board has confirmed with the school bus provider that the times listed are accurate. However the school bus provider has asked bus drivers to provide time checks. Once this information is received, it will be posted here.

What will the transportation costs be to transport children to Glen Orchard Public School?

RESPONSE: The cost to transport Honey Harbour Public School students to Glen Orchard Public School will be approximately $95,500.00 per school year.

Are buses equipped with snow tires?

RESPONSE: All new buses are equipped with mud and snow tires. When the tires are replaced they are replaced with tires that are similar to or better than mud and snow tires, or they are replaced with the same stock tires that are on new buses. All older buses have mud and snow tires – these tires are typically changed 3 times better than the standard set by the Ministry of Transportation. Most operators have internal standards where tires are replaced at more rigorous standards than those set by the MTO.

What will you do if inclement weather results in roads being closed and students are unable to get home?

RESPONSE: If inclement weather results in roads being closed, students would remain at the school until the roads are clear – this is the protocol for all TLDSB schools in this extreme circumstance.

If enrolment is down by 25%, has the number of school boards been reduced and have the staffing levels in TLDSB been reduced?

RESPONSE: The chart on the main accommodation review page of the TLDSB website covers a period between the 2005-2006 school year and the 2020-2021 school year. This chart indicates an approximate decline of 28% in enrolment across TLDSB over this time period. Staffing levels for TLDSB have been reduced over that time frame. There has not been a reduction in the number of school boards since the provincially mandated amalgamation of school boards in 1997.

How will students with special needs be supported?

RESPONSE: Students with special needs are supported by a networked team of school staff and board staff. Special Education Resource Teachers (SERTs) and classroom teachers work collaboratively to plan for student needs and board staff assist with planning, assessment, and support through school team meetings. Transition planning (tours, visits, social stories, linking with school staff) occurs in addition to regular transition planning for students with special needs. In addition, presently the portable and hallway are being used for some of our special needs students at Honey Harbour Public School that require sensory breaks or other special education supports. Glen Orchard Public School has the ability to offer all special education supports within the building.

How will students who have only ever been in a small class adjust to being in bigger classrooms and single grade classrooms?

RESPONSE: We are confident that students can adjust quite well. In fact if students were to attend Glen Orchard Public School, it will allow for a larger network of peers to be able to cooperate and interact with as well as share their learning. More of a collaborative enquiry in their learning can take place leading to greater social skills practice and learning. Having larger numbers allows for single and double grade classrooms so students can be with age appropriate peers.  

Why was the initial ARC based on enrolment numbers and now that the school is at 88%+ capacity the focus has been shifted to Quality of education.

RESPONSE: The focus has always been on the best opportunities for all of our students. The board must look at all aspects when considering a school consolidation or closure. This includes the financial implications as well as the programming for students

Other than your anecdotal statement that education is best offered in a larger setting, what proof do you have that this is in fact true?

RESPONSE: Please refer to the response to the question above.

If Honey Harbour Public School closes and the students are forced to attend Glen Orchard, would TLDSB still turn a blind eye to the graduating Honey Harbour students attending a high school in Simcoe (ie. Georgian Bay Secondary School)?

RESPONSE: TLDSB is aware that students in the Honey Harbour area attend secondary school outside of TLDSB and that this has been a long standing tradition. TLDSB was providing transportation to allow students to go to secondary school outside of TLDSB. Simcoe County District School Board is now providing bus transportation for these students.

The board mentioned that Honey Harbour Public School does not have a Ministry Identification Number (MIDENT Number) and therefore the school does not received direct funding. Instead, the school is run as a satellite campus of Glen Orchard Public School. Why is it not its own school? Could there be a process to get it a MIDENT number?

RESPONSE: The Ministry of Education is aware of Honey Harbour Public School. The school is viewed as an annex (something like an off-site portable) to Glen Orchard Public School and the students are enrolled, in the background, at Glen Orchard Public School. Please see response in the question below.

Are you doing this so the government doesn’t find out you’re lying about what school we go to?

RESPONSE: The school board is not lying to the Ministry of Education. As stated above, the Ministry of Education is aware of Honey Harbour Public School but cannot recognize the school as an independent school. In order to ensure some funding is received, the students are enrolled as an annex to Glen Orchard Public School.

 Following the Honey Harbour Public School ARC Public Meeting on December 8, TLDSB has worked with the Ministry of Education to further investigate the question regarding the MIDENT or Board School Identification (BSID) for Honey Harbour Public School.

Further research indicates that there was at one time a specific identification number for Honey Harbour Public School established in 1969. However, in 1995, prior to the amalgamation of the three former school boards, the enrolment numbers at the school began to be reported to the Ministry of Education with the Glen Orchard Public School enrolment numbers. The Honey Harbour Public School BSID, as an independent site number, was closed by the former Muskoka Board of Education and remains dormant to this day. As stated, Trillium Lakelands District School Board has never had a MIDENT or BSID to support Honey Harbour Public School and students continue to be reported as part of Glen Orchard Public School.

In 2005, when the Ministry of Education moved to an online enrolment number reporting system (ONSIS), the historic/dormant BSID number for Honey Harbour Public School was inserted into this new database system by the Ministry of Education. Prior to this, the Ministry of Education asked if the school board would like the BSID closed off. The school board requested that the BSID remain in the Ministry of Education inventory of schools database in the event the enrolment numbers at Honey Harbour Public School increased and the site could be identified as a distinct school. Honey Harbour Public School enrolment numbers have continued to be reported to the Ministry of Education as an annex to Glen Orchard Public School.


How many of your high school students reside in the Township of Georgian Bay, and the same question for elementary students?

RESPONSE: There are no TLDSB high school students that reside in the Township of Georgian Bay. There are currently 39 TLDSB students residing in the Township of Georgian Bay. One student resides outside of the district bringing the total current number of students at Honey Harbour Public School to 40.

What are the actual ‘costs’ for running Honey Harbour Public School – both income (from the Board and the Province) and expenses including all wages?

RESPONSE: The revenue generated by the student enrolment at Honey Harbour Public School is approximately $422,000. The direct expenses for the students at the school, including compensation, are approximately $585,000.

Has the idea of co-locating been discussed by the Province or TLDSB rather than closing many rural schools? Can all the students be located in one school in Honey Harbour?

RESPONSE: Even if the student population from both schools were combined, the numbers do not create a critical mass that is sufficient for solid programming for kindergarten to grade 8 students. The Directors of Education for both Trillium Lakelands District School Board and the Simcoe Muskoka Catholic District School Board have a meeting scheduled for January 12, 2017.

Are you concerned about the length of the bus ride for students?

RESPONSE: Trillium Lakelands District School Board tries to keep bus rides under 60 minutes. This is possible for most areas of the school board and in most cases the rides are significantly less. Currently for Honey Harbour Public School the shortest ride is 3 minutes, the longest is 60 minutes, and the average is 23 minutes. The proposed scenario indicates that the shortest ride will be 40 minutes, the longest 74 minutes, and the average ride will be 58 minutes. While this is not ideal, it becoming a common scenario across the province as declining enrolment results in fewer schools and therefore longer bus rides for students who live a distance from the school.

What happens if more people move into the community?

RESPONSE: We have to base our decisions on the information that we have

Has there been consideration to bus children to Coldwater or Victoria Harbour for their elementary education?

RESPONSE: The school board has had discussions with Simcoe County District School Board about children registering at Tay Shores Public School, in Victoria Harbour, and providing transportation to this school. Simcoe County DSB is agreeable to this suggestion.

Why is the tax revenue collected in our area not dedicated to Honey Harbour Public School?

RESPONSE: September 1, 2015 to August 31, 2016 tax revenue collected for education from Georgian Bay Township – Gibson and Baxter Ward was $4,193,000. The Ministry of Education uses a funding formula which allocates a per pupil amount using education tax revenue collected in all regions of a school board combined with the balance coming from the province. The per pupil amount currently is $10,600.00 per elementary student and $11, 100.00 per secondary student.  45% of TLDSB revenue comes from property tax revenue and 55% is from the province.


Questions and Answers shared at February 13, 2017 ARC Working Meeting # 2

Where does the capacity of 46 for Honey Harbour Public School come from?

RESPONSE: Capacity figures are provided by the Ministry of Education based on 23 students per classroom.  

Why do projections show the enrolment declining each year when enrolment has doubled since 1972?

RESPONSE: Data is collected for only the previous 10 years to determine projections. Comparisons are not made as far back as 1972.

Why are other schools in the Pupil Accommodation Long Term Plan 2015-2016 that are under utilized by 60 or 70 percent not also under an accommodation review?

RESPONSE: There are currently two other situations in TLDSB where schools are underutilized. One is in Cardiff Elementary School and Wilberforce Elementary School in Haliburton County. These schools underwent an accommodation review in 2009-2010 and the resulting solution was to make Cardiff Elementary School a JK to grade 3 school and Wilberforce Elementary School a grade 4 to 8 school. The other area where there is underutilization is Scott Young Public School and Lady Eaton Elementary School in Omemee. These schools are currently undergoing an accommodation review.


Questions and answers shared at February 21, 2017 Public Meeting # 2

What is the current cost for TLDSB of bussing to HHPS?

RESPONSE: The current cost for TLDSB of bussing to Honey Harbour Public School is $65,000.

The map in 1.7.a of the School Information Profile needs to be updated.

RESPONSE: An update has been received from the Township of Georgian Bay and the School Information Profile for Honey Harbour Public School has been updated to reflect the correct magnified area


Questions and Answers to questions posed at or following February 21, 2017 Public Meeting # 2

What municipal consultation have you done prior to this review process? Where is the documentation? 

RESPONSE: In February 2016, TLDSB trustees received a 2015-2016 Long Term Pupil Accommodation Plan. This plan included a review of all TLDSB facilities and enrolments as well as recommendations for schools for the next five years. Following the approval of this report, as per the TLDSB BU-3010 Facility Partnerships Policy, local municipalities and other school board partners were invited to a meeting in March 2016 in Muskoka to review the report and proposed recommendations. A list of attendees at this meeting is available on request. There have been meetings with the local councillor as well as the mayor since the commencement of the accommodation review process.

We have learned that the high school in Bracebridge has a declining population with increasingly growing available space, and this is apparently also true in the Lindsay area schools like LCVI. Is the board considering consolidating its school board offices in Lindsay and Bracebridge into those school spaces and lease or sell their management offices to ensure that students can continue to be educated in their community and school board management can adapt?

RESPONSE: School board staff are not considering moving central offices into school buildings as part of long term pupil accommodation planning. 

You say you value the “uniqueness and diversity of our students and our community.” How does this decision to close Honey Harbour Public School align with this value?

RESPONSE: TLDSB values each one of the more than 15,000 students in the district. The board acknowledges that the Honey Harbour Public School is unique with approximately 40 students in multiple grades in two classrooms. This model does not allow for a suitable and equitable range of learning opportunities for students and is not sustainable in a fiscally responsible manner. A multi-grade classroom model is not considered the optimal learning opportunity for students and is not sustainable.

Have crime rates among youth been considered in this process? If children are deeply turned off school due to onerous travel requirements, the children of Honey Harbour may be at elevated risk for crime, given the high correlation between poor educational achievement/drop-out rate and crime rates. Has a qualified psychologist been asked to provide a risk assessment in this regard?

RESPONSE: Crime rates among youth have not been part of the consideration for the Honey Harbour Public School accommodation review process. A risk assessment has not been requested.

Could you provide empirical data about why you think the programming at Honey Harbour is inadequate?

RESPONSE: There are currently approximately 40 students registered at Honey Harbour Public School in grades where there are one or two students and with classes containing students from five grade levels. It is the philosophy of TLDSB educators that classrooms with more than two grades does not offer optimal learning opportunities for students. A school setting where students can receive instruction from a number of educators, as well as learn in classrooms with one or two grade levels, allows for enhanced programming and learning. Being in a larger setting increases the availability of sports teams and clubs to students who wish to participate in these things during the school day.

 

April 26, 2017

Trustees reviewed the Pupil Accommodation Review Report – Lady Eaton Elementary School and voted in favour of the following motion at the April 25, 2017 Regular Meeting of the Board:

“That Lady Eaton Elementary School is closed at the end of the 2017-2018 school year and that students are transferred to Scott Young Public School at the beginning of the 2018-2019 school year; and that facility services staff begin the necessary work for planning a four classroom, purpose-built JK addition at Scott Young Public School, to be included in the next round of ministry Priority Capital projects; and that facility services staff begin the necessary work for planning with the CKL Consolidated Municipal Service Manager (CMSM) a daycare addition at Scott Young Public School to be included in the next round of ministry Priority Capital projects.”

Parent Letter April 26, 2017


March 2017

Public input into the Lady Eaton Elementary School accommodation review process is now closed. However, once a final report has been presented at the March 21, 2017 Regular Meeting of the Board, members of the public may submit an application to delegate the board at a special meeting to be held on April 5, 2017. Please see below for further details.

Accommodation Review Committee Report

NOTICE: Special Meeting of the Board April 5, 2017 at 6:30 p.m.

Application form: Presentations/delegations to the Special Meeting of the Board April 5, 2017

Ministry of Education March 6, 2017 Pupil Accommodation Reviews Update

Link to March 21, 2017 Board Meeting agenda – with Pupil Accommodation Review Final Report


 

On October 25, 2016, Trillium Lakelands District School Board trustees approved an accommodation review process to begin for Lady Eaton Elementary School as recommended in an Accommodation Review Report presented at the October 11, 2016 Committee of the Whole meeting. The administrative report proposes the closing of Lady Eaton Elementary School in Omemee at the end of the 2017-2018 school year and that students transfer to Scott Young Public School in Omemee beginning in the 2018-2019 school year.

Parents/guardians at both Lady Eaton Elementary school and Scott Young Public School received notification following the approval of an accommodation review process to begin. Affected single and upper-tier municipalities were also notified as required by TLDSB Pupil Accommodation Review Guidelines.

The Pupil Accommodation Review is a formal process which includes the opportunity for community input. An Accommodation Review Committee (ARC) is made up of two parents from each of the schools. The Lady Eaton Elementary School ARC members are:

  • from Lady Eaton Elementary School – Krista Newell and Courtney Brideau
  • from Scott Young Public School – Dianne Adams and Vickie Dass

The ARC will meet with a facilitator for an orientation meeting on November 30, 2016 prior to public meetings. Public meetings will be held on the following dates:

  • Wednesday, December 14, 2016 at 6:30 pm. at Lady Eaton Elementary School
  • Wednesday, March 1, 2017 at 6:30 pm. at Lady Eaton Elementary School

Accommodation Review Meetings

All ARC meetings are open to the public, however, public presentations will only take place at the public meetings.Individuals who submit a Public Input Form will be given 5 minutes to present at a public meeting. Individuals representing a group will be given 1o minutes to present at a public meeting. All members of the public are welcome to submit questions or comments through the ARC Public Input Form.
Meeting Norms
ARC Mandate and Terms of Reference

ARC Orientation Meeting, November 30, 2016, 6:30 p.m.,
Lady Eaton Elementary School, 17 James St N, Omemee, ON K0L 2W

ARC Public Meeting # 1, December 14, 2016, 6:30 p.m.,
Lady Eaton Elementary School, 17 James St N, Omemee, ON K0L 2W

ARC Working Meeting # 1, January 25, 2017, 6:30 p.m.
Lady Eaton Elementary School, 17 James St N, Omemee, ON K0L 2W

  • ARC Working Meeting # 1 Agenda

ARC Public Meeting # 2, March 1, 2017, 6:30 p.m.
Lady Eaton Elementary School, 17 James St N, Omemee, ON K0L 2W

Special Meeting of the Board, April 5, 2017, 6:30 p.m.

Public Input

Public input to the Lady Eaton Elementary School accommodation review process is now closed (March 6, 2017).Any parents, guardians, or community members may submit questions, concerns, or suggestions to the ARC in writing at any time. An ARC Public Input Form must be completed for anyone wishing to present at a public meeting or to submit questions or suggestions to the ARC. Individuals may present at a public meeting. One person representing a group or organization may also present at a public meeting. There will also be an opportunity to submit questions in writing at each of the public meetings.

Correspondence

Ronald Ashmore, October 24, 2016
Omemee Childcare Centre, February 21, 2016
Kevin and Janin Deason, November, 2016  


Questions and Answers

January 25, 2017

If the funding process started now and if it was approved with the March 21st, 2017 Final Staff Report, could you not pass on that funding for the trustees to choose a different solution to the problem?

 RESPONSE: the Ministry of Education requires that a decision must be made before additional funding can be pursued.

What is the best guess as to the expected cost to make Scott Young Public School ready for daycare right through to Grade 8?

 RESPONSE: It is not possible to provide an estimate as the number of required day care spaces is unknown at this time.

 What is the cost of JK/SK including updating washrooms and having appropriate lunch spaces?

RESPONSE: Similar renovations of this nature have cost between $20,000 – 40,000.


December 14, 2017

Will you be sharing information about the accommodation review process with Omemee Children’s Centre parents?

 RESPONSE: Information is shared about the accommodation review process with the Omemee Children’s Centre. Our understanding is that the centre will share the information with their clientele. Information about the accommodation review process is available for anyone to review on the TLDSB website www.tldsb.ca

Were boundary changes looked at as an option as part of a consolidation?

 RESPONSE: Boundary changes were not considered as an option, as this would only result in shifting the concerns to another school catchment area.

Are washroom facilities at Scott Young Public School equipped and pass Ministry of Education guidelines for kindergarten to Grade 3 students?

 RESPONSE: While some schools have purpose-built kindergarten rooms that provide for washrooms specifically for junior kindergarten and kindergarten students, there is no specific standard for this age group. Many of the washroom facilities in purpose-built kindergarten areas are the same as those in the rest of the school. However, the washroom facilities for students from grade 1 through 8 are the same, and reflect the same washroom standard as is typically found in most homes.

Has any consideration been given to the increase in traffic flow to Scott Young Public School as there are no traffic controls at the only intersection to the school off of highway 7? What about traffic congestion, especially for the morning commute?

RESPONSE: If a decision is made to consolidate the schools, the school board will work with the municipality during the implementation stage to provide information they may require to address any concerns regarding traffic flow.

Will an additional school crossing be added for those within walking distance as the only crosswalk currently in pace is at the intersection for Lady Eaton Public School and highway 7?

 RESPONSE: If a decision is made to consolidate the schools, we will work with the municipality through the implementation stage to provide them with information they may require to address any issues regarding cross walk concerns.

From the initial staff report, what does it mean by “Capital investment may be required to provide additional space or renovations to classrooms, and would have to be financed from other board funding, such as the proceeds of disposition, if capital funding was not made available”?

 RESPONSE: If changes to a school’s instructional area are determined to be necessary, and the province does not provide any funding for these changes, then the board would have to provide the funding to finance these changes to instructional spaces.

Are there any guarantees that the space of any new daycare facility would be the same or better as it is the only one located directly in Omemee?

RESPONSE: Unfortunately we cannot make any guarantees about new daycare facility space. However, all provincial codes and guidelines will be met for any new addition to the school.

 The Initial Staff Report mentions that funding for a new daycare may be available; is this something that the daycare would need to apply for on its own or would the application be made by the school board?

RESPONSE: The ministry requires that any application for daycare funding be a joint application between the school board and the local Consolidated Municipal Service Manager (CMSM).

What are the contingency plans should funding not be approved as the decision to close down one of the schools has to be made prior to funding approval?

 RESPONSE: The school board has the ability to proceed with the decision to consolidate the schools, even if funding is not approved.

 If the daycare is moved to Scott Young Public school will there be specific safe parking available?

 RESPONSE: If a daycare were to be built at Scott Young Public School, appropriate parking for the addition would be part of any construction plan considerations.


March 1, 2017

What is the definition of capital funding – from the provincial government and from Trillium Lakelands District School Board?

RESPONSE: Capital funding is the means by which new buildings or major building additions or renovations is financed.

How does the board look at geo thermal now that they have used it?

RESPONSE: Geo-thermal heating currently does not have the same cost-benefit ratios as it did in the past when electricity prices were lower and oil and gas prices were higher. However, it does continue to have the added benefit of providing air conditioning through the same system. This type of HVAC system is not typically considered in TLDSB current planning for the replacement of HVAC systems as they reach end of life.

Who takes ownership of a bad decision down the road if the 407 increases enrolment?

RESPONSE: The school board must base decisions on the data that is available at the time. If the school is closed and there is an increase in enrolment for any reason, the school board would address this issue using the new data available at that time.

Is there a floor plan with the class sizes and location done yet for a combined population in Scott Young?

RESPONSE: This has not taken place. It is not typical for the board to create floor plans in this manner.

Have you looked at one way streets in and out of the Scott Young Public School area?

RESPONSE: This has not taken place. If the decision is to close the school then this is something that a potential transition committee could request in consultation with the school board.

We have addressed daycare facilities – what are options for the Before and After Programs for ages 4 to 6 year olds and for 6 to 12 year olds? Currently we rent 2 rooms at Lady Eaton for this program. Question being – will additional space required be incorporated into the new build of daycare or will 2 rooms be available in Scott Young for the program? 

RESPONSE: Ministry of Education requires school boards to make before and after school services available where viable. There are currently approximately 29 examples in Trillium Lakelands District School Board schools, which are all run by third parties. The board cannot provide this service at a reasonable cost to parents and so, like most school boards, has contracted out the service. Trillium Lakelands District School Board does not necessarily dedicate space to this program. Instead, most of the before and after school programs are run in classrooms or libraries, which are used during the day.

 

 

There are several steps in the Pupil Accommodation Review Process

Step 1: Board approval of the 5-year TLDSB Pupil Accommodation Long Term Plan

Step 2: Facility partnership opportunities offered and explored.

Step 3: Presentation to Board of Trustees of a report from TLDSB administration including specific enrolment(s), program and accommodation issues, options explored, and a recommendation(s)

Step 4: Board of Trustees authorizes a Pupil Accommodation Review (PAR) on the administrative report and its recommendation(s).

Step 5: School community (communities) notified that a PAR will take place.

Step 6: PAR begins and includes public consultation.

Step 7: A final administrative report and recommendations are presented to the Board of
Trustees. This report will include community feedback.

Step 8: The public is invited provide feedback by bringing delegations to the Board of Trustees.

Step 9: A final decision is made by the Board of Trustees

Step 10: A transition process is developed and implemented with school communities for the relocation of students if a decision is made to close, consolidate, or amalgamate schools.

2016-2017
Lady Eaton Public School / Scott Young Public School
Honey Harbour Public School / Glen Orchard Public School

2019-2020
Central Senior School / King Albert Public School / Leslie Frost Public School / Alexandra Public School / Parkview Public School / Queen Victoria Public School / Jack Callaghan Public School
IE Weldon Secondary School / Lindsay Collegiate and Vocational Institute
Gravenhurst High School / Bracebridge and Muskoka Lakes Secondary School

2020-2021
Fenelon Township Public School / Langton Public School / Dr. George Hall Public School / Mariposa Elementary School / Woodville Elementary School

Trillium Lakelands District School Board recognizes and supports the concept of collaborative partnerships for the sharing of facilities between publicly funded community organizations. The TLDSB Pupil Accommodation Long Term Plan  indicates facilities that may be suitable for facility partnerships with respect to new construction and underutilized space in our schools.

There will be an opportunity for community partners to review the opportunities that may be available for collaborative partnerships and facility sharing each year following the Pupil Accommodation Long Term Plan report to the Board of Trustees. Meetings dates and locations will be posted here and typically will take place in March of each year.

If you are interested in pursuing a partnership with TLDSB in one or more of our schools following the meeting or review of the documents available on our website, please complete the Community Partners Expression of Interest form and email to Susan Kirkpatrick at susan.kirkpatrick@tldsb.on.ca or 1-888-526-5552.

A review of our Facility Partnerships Procedure can be found here.

Background

Trillium Lakelands District School Board is responsible for providing our students with the best possible educational experience by putting the needs of our students first. The amount of maintaining empty spaces, and the reduced staffing which results from lower enrolment, may make it difficult to support a complete range of programs in each school building.  A school accommodation strategy, our Pupil Accommodation Long Term Plan, has been developed to ensure how we continue to  support high quality educational programming, student achievement and well-being.

Enrolment Decline TLDSB

There are a number of strategies that school boards can use to manage the increasing number of empty space in schools. These strategies could include:

  • inviting community partners to review opportunities for partnerships in schools on a cost-recovery basis. This is a step required by school boards to explore these types of partnership opportunities.
  • exploring the possibility of boundary changes to balance enrolment across a number of schools. If there is a proposed boundary change, parents will be notified and information sessions will be held.
  • considering the possibility of school closure or consolidation. Consolidation is the combination of the student populations of two or more schools into an existing or new structure.

Trillium Lakelands District School Board is committed to community engagement. All members of the school community will be provided with information and opportunity for input when their school is being considered for a Pupil Accommodation Review (PAR).  

The Board of Trustees must decide which strategy would best support the changing circumstances of its school. It is the Board’s responsibility to ensure that the educational needs of their students are met before other options such as facility partnerships are considered.

(information from https://www.edu.gov.on.ca/eng/policyfunding/PupilReview.html)